What reporting lines do
Reporting lines define who or what you want to report on within a workspace. They let you review an individual, business, or property separately while keeping related financial information together.
Accounts, transactions, budgets, forecasts, reports, and AI queries can use reporting-line context. The number and types of reporting lines available depend on your subscription.
Types of reporting lines
Worthic supports three types:
- Personal: For individuals, households, or family-level reporting.
- Business: For companies, trusts, or business activities.
- Real Estate: For individual properties and their financial activity.
Real Estate reporting lines can include a base currency, jurisdiction, financial year-end, rental type, and property-management features. Depending on your subscription and the features enabled, these can include guest or tenant management, asset tracking, cost-base tracking, expense accounts, tenant deposits, and multiple units.
A reporting line is different from a user account. Creating a reporting line for someone does not invite them to Worthic or grant access to the workspace.
Adding and editing reporting lines
Open Workspace settings and use the Reporting lines controls to add or edit the relevant type.
Choose a clear name and complete the fields available for that type. Reporting-line names appear in transaction allocations, account relationships, reports, and AI results.
For a property, check its base currency and available capability and management settings.
Avoid repurposing an existing reporting line for a different person, company, or property. Keeping distinct reporting lines helps preserve the meaning of historical records.
On mobile, open More and choose Personal reporting lines, Business reporting lines, or Real estate reporting lines. Tap Add reporting line, enter the required details for that type, and save.
Reporting-line colours
Personal, Business, and Real Estate reporting lines all have a Color setting. Colors make it easier to quickly identify which reporting line a transaction or account relates to.
Worthic automatically assigns a color from the least-used options when creating a reporting line. You can change it when editing the line. More than one reporting line can use the same color.
Colors help identify reporting lines in the interface. They do not change ownership, permissions, or financial calculations.
Mobile app — Reporting-line color is a web-only display setting. Mobile shows the reporting-line name without a colored pill. In the web app, open workspace settings, select the reporting line and use its color control.
Ownership of reporting lines
Business and Real Estate reporting lines can have ownership allocations. These determine how their account values contribute to their owners’ net worth and ownership-aware reports.
Personal and Business reporting lines can own other reporting lines and accounts. Real Estate reporting lines represent assets rather than legal owners, so they cannot own other reporting lines or accounts.
Worthic supports multiple levels of ownership. For example, a person can own a business that owns another business or a property. Ownership-aware reports follow those relationships when calculating attributed values.
Check ownership percentages carefully, especially where a business or property has several owners.
On mobile, open the line in its reporting-line settings under More to inspect its ownership details.
Account ownership and account usage
Ownership and usage describe different relationships.
Account ownership determines how an account’s value is attributed in net worth reporting and Statements of Accounts. Personal and Business reporting lines can own all or part of transactional, liability, and asset or investment accounts.
Account usage determines which reporting lines can have transactions allocated to them within an account. Personal, Business, and Real Estate reporting lines can all be account users.
For example, a bank account may be owned by one person but used for both personal and business transactions. Its ownership allocation describes who owns its balance; each transaction’s reporting line describes where that financial activity belongs.
Property-managed value, expense, and deposit accounts follow the property’s applicable ownership allocations.
To review account ownership or usage, open Workspace settings → Manage accounts and select the account. Account settings are also available from the selected account card in Accounts.
On mobile, choose the reporting line under More and open Account usage. For account-specific settings, open More → Manage accounts.
Allocating transactions
Assign each transaction to the reporting line to which it belongs, then check its category.
When one payment covers several reporting lines, split it into components. For example, a purchase containing personal and business expenses can have a separate component for each.
Each component can have its own reporting line, category, and applicable accrual values. The signed component amounts must still reconcile to the original transaction.
Consistent allocation improves dashboards, cashflow reports, budgets, forecasts, exports, and AI answers. Saved categorization and split rules can help with recurring activity.
On mobile, in Money, open the transaction and tap Edit transaction. Choose the reporting line, then the category. A split can allocate different components to different lines.
Choosing an accounting method
Each reporting line has an Accounting method setting: Cashflow or Accrual.
Cashflow uses the transaction’s cashflow date and amount. Accrual allows a separate date and amount to determine when income or an expense is recognized in applicable accrual-based reports.
When editing a reporting line, choose its Accounting method and select when it should apply:
- Today: Applies to cashflow dates from today onwards.
- From the first record: Applies to all dates, including older transactions added later.
- Custom date: Applies to cashflow dates from your chosen date onwards.
Select Save accounting method. Use Manage beside the setting to review or change its effective date.
When an effective date is specified, earlier cashflow dates use the opposite accounting method. For example, Accrual from 1 October means earlier cashflow dates use Cashflow.
Each saved selection replaces the previous method and effective-date setting. It does not create a sequence of separate accounting periods.
Changing these settings can affect historical profit-and-loss reports. Transactions assigned Cashflow accounting have their accrual dates and amounts reset to their cashflow values, including previously entered accrual overrides.
Cashflow reports continue to use cashflow dates and amounts. For accrual rules, attachment extraction, fallbacks, and manual overrides, see Transaction dates and accrual.
On mobile, open More, choose the applicable reporting-line settings and select the line. Open Accounting method to review or change the method and effective date. Check the impact before saving. Where available, open Accrual rules to review or change the line’s category rules.
Mortgage and loan reporting
Financing transactions can belong to Personal, Business, or Real Estate reporting lines.
A payment may appear in both a bank account and a liability ledger. The financing selection determines which side supplies the payment’s cashflow and how interest, fees, and penalties are recorded.
When linking a bank payment with its liability counterpart, review the reporting line and cashflow date selected for both transactions. Linking aligns their reporting details but does not confirm either transaction.
Personal reporting distinguishes regular debt payments from transfers such as extra payments and loan advances. Business and Real Estate reporting distinguishes financing cash movements from interest, fees, and penalties used in profit and loss.
For source selection, payment breakdowns, and accounts with different historical coverage, see Mortgage and loan transactions.
On mobile, open the financing transaction and tap Edit transaction. Tap View possible matches, inspect the account, date and amount, then select the correct counterpart. Choose the reporting line and cashflow date for both transactions and save. To unlink, edit the transaction, tap Cancel link, and save.
Reports and reporting scope
Reporting lines help organize cashflow reports, transaction exports, budgets, forecasts, and ownership-aware Statements of Accounts. Workspace reports can combine the reporting lines available within your access.
Depending on subscription and enabled features, Real Estate reporting can also include property cashflow, profit and loss, occupancy, assets and depreciation, expense accounts, guest or tenant information, deposits, and cost-base reports.
Check the selected reporting lines, reporting period, and accounting settings when reviewing or exporting a report.
On mobile, for a scoped monthly statement, open View monthly cashflow on Overview and choose Included reporting lines.
User access and reporting-line scope
A user’s role determines what they can do. Their reporting-line scope determines which financial areas those permissions apply to.
For example, a bookkeeper may have access to one business, or a property manager may have access to one property, without access to the rest of the workspace.
Account and record permissions also apply. Linking an account to a reporting line does not give every workspace user unrestricted access to it.
AI access follows the user’s permitted scope. Answers and actions remain limited to the records the user is authorized to access.
Review both role and scope when inviting family members, business partners, bookkeepers, property managers, or advisers.
On mobile, open More → Users & roles, select a member, then Edit role & access.
Reporting-line attributes summary
| Attribute | Personal | Business | Real Estate |
|---|---|---|---|
| Can be owned by another reporting line | No | Yes | Yes |
| Can own reporting lines | Yes | Yes | No |
| Can own accounts | Yes | Yes | No |
| Can be an account user | Yes | Yes | Yes |
| Has an accounting-method setting | Yes | Yes | Yes |
| Has a Color setting | Yes | Yes | Yes |