Opening the workbench
The Transactions workbench is part of Accounts.
Transactional and cash-ledger accounts show transaction activity and review queues. Non-transactional value-tracking accounts use the same space for account events and linked documents rather than ordinary cash-ledger rows.
You can work within a selected account or use transaction search to find activity across the accounts you are permitted to access.
On mobile, open Money → View transactions for all accounts. For one account, tap its card and scroll to Transactions.
Workbench tabs
| Tab | What it shows |
|---|---|
| All | Ledger transactions, including those still awaiting confirmation, within the selected workbench period. |
| Review | Transactions and extracted candidates requiring review or confirmation. |
| Excluded | Imported candidates excluded as duplicates or otherwise rejected or discarded from review. |
| Documents | Import documents linked to the account and their associated transactions or candidates. |
For non-transactional accounts, All becomes an account-events view. Review and Excluded are unavailable because those queues apply to transaction-ledger accounts. Documents remains available for supporting records.
The ordinary workbench date filter applies to All. Review, Excluded, and Documents remain available independently of that period, so unfinished review work is not hidden by it.
On mobile, use the available filter tabs for the selected scope. On an account’s Documents tab, the search box searches document names and visible metadata.
Statement imports and linked transactions
Imported statement rows are linked to their source document.
In Documents, selecting an import shows its committed transactions and any extracted rows still pending, excluded, or rejected.
The document card displays its library location. Select the location to open the library with that document selected. Double-click the document card to open or download the file, depending on its type.
Document processing can continue in the background. Ready items can be reviewed while other files are still processing. Processing indicators should be distinguished from failed imports or reconciliation warnings.
Automatically connected transactions also appear in Review when confirmation is required.
On mobile, tap Money and select the account. Under Transactions, choose Scan document for a paper statement or Upload a file for an existing file. Follow the upload prompts for that account. Review extracted transactions once processing finishes.
Search, filters, and tags
Transaction search has its own criteria, separate from the workbench’s current date period.
Available filters include account, reporting line, category, amount, tags, source, and review status.
- Choose a specific account or All accounts within your permitted scope.
- Set From and To independently.
- Leave both dates blank to search all available history.
- Use the default All status or narrow the search to Pending confirmation or Excluded.
Opening search does not immediately replace your existing workbench view. Apply the criteria when ready. Closing search returns you to the prior tab, page, and workbench period.
If a transaction is missing from the results, check the date boundaries, account selection, status, and other filters. Clear restrictive criteria before assuming the record is absent.
Category choices follow the selected account and reporting-line context.
The Uncategorised toggle limits supported transaction views to entries without a structured category or with an uncategorized label.
Tags can be added or removed from transaction rows and used to find related activity later.
On mobile, tap Money and open View transactions. Enter text for a simple search, or tap Advanced search. Choose the criteria you need. To find uncategorized transactions, use Status. Apply the search. Tap Cancel advanced search to return to the regular filters.
Editing transactions
Open a transaction from its row to review or edit the details you have permission to change.
The editor uses Cashflow date for cash timing. Imported records also display the original, immutable Ledger date.
When Accrual accounting applies to the reporting line and cashflow date, the editor shows Accrual date and Accrual amount. Their values can follow cashflow values, configured rules, or manual entries.
Changing protected imported information, such as an amount or currency, can produce a reconciliation warning and an option to restore the source value.
Editing transaction fields do not automatically confirm these fields. Saving a transaction edit applies the edits and confirms the transaction. Exiting the edit modal without saving leaves a pending transaction unedited and unconfirmed.
Split transactions are reviewed as linked groups. Open the group to inspect the allocations and use its available edit, confirmation, or discard controls.
On mobile, tap Money, then View transactions. Open the transaction. Tap Edit transaction and change the relevant fields. For an attachment, choose Scan document, Upload file, or Library. Tap Save transaction.
Confirming and reviewing similar transactions
Rows awaiting review display a Confirmation pending label and amber shading. To view all pending transactions for an account, click the Review tab.
You can confirm, edit, or discard eligible items individually. To confirm a transaction, either use the transaction row's quick-action Confirm icon, or select the Edit icon to review the full transaction details, make changes, and save the transaction to confirm it.
The Discard icon removes the pending transaction from the ledger and moves it to Excluded. From here it can be restored, if discarded in error, or permanently removed from the account's records.
Worthic can also present similar pending transactions from the same account for review. These matches can extend beyond the current page or visible date range.
Inspect the displayed records before selecting Confirm all. Choose Later to leave them pending.
Saved category and split rules have their own matching and application controls. See Transaction rules and bulk review for those details.
On mobile, review pending matches individually in Money → View transactions. Check the category and reporting line of each transaction before confirming it. For the batch Confirm all offer after a rule or review, use the similar-transactions review in the web app.
Resolving excluded duplicates
Excluded duplicate candidates appear under the Excluded tab. Their transaction row displays the reason why it is excluded from the ledger. For duplicate exclusions, a confidence score is provided.
Use View matching transaction to inspect the existing transaction that caused a duplicate exclusion. For a split transaction, the comparison relates to the original movement and its group total.
If the incoming row represents a separate movement, use Not a duplicate to restore it for review. Its incoming source details are retained.
If it is a genuine duplicate, leave it excluded or use the available discard control when you no longer need it in the review list.
Compare the actual records rather than relying on similar descriptions or dates alone.
On mobile, open Money, select the relevant account and choose Excluded in its transaction filters. Inspect the excluded import. Use Undo exclusion and confirm Restore for review if it should be considered again. Review the restored pending transaction before confirming it.
Source information and deleted documents
Source labels in the transaction view and edit modal help explain how a transaction entered Worthic.
| Source label | Meaning |
|---|---|
| Created manually | Entered directly in Worthic rather than imported. |
| Created manually · Matched to API | Entered manually and subsequently matched to a bank API record representing the same transaction. |
| Imported from file | Created from transaction information extracted from an uploaded or received file. |
| Imported from file · Matched to API | Originally imported from a file and subsequently matched to a bank API record representing the same transaction. |
| Imported via API | Created from data received through an API, including an automatic bank connection. |
Deleting an import document does not reset transactions that have been matched to a bank connection, and syncing again will normally retain the existing records. To correct a transaction, edit it directly; if a bank record appears missing or incorrect, check Sync Health or contact Support.
This protection also applies after the bank connection has been disconnected. If the last source-file link is removed from a bank-matched transaction, its displayed source can become Imported via API while its transaction history remains intact.
On mobile, open the transaction and tap an attachment card to view the source. Use the web document library to review deletion choices involving linked transactions.
Financing transactions review
For eligible financing transactions, the editor can show the relationship between a bank movement and its liability-ledger counterpart.
Review the matching records and any interest, fees, or penalties before saving the relationship. Saving a pair aligns relevant reporting details, while confirmation remains a separate action.
An unmatched warning may mean a counterpart has not been imported or lies outside the available account history.
See Mortgage and loan transactions for more detail.
On mobile, open Money and the affected account. Open its health indicator and tap View unlinked payments. Select a payment, open its editor and inspect possible matches. Save only a verified link. If the warning genuinely does not apply, select Ignore warning and review the Ignore permanently confirmation.
Exporting transaction lists
Use the CSV or PDF icon to export the current filtered transaction list.
- CSV downloads the list as a spreadsheet-compatible file.
- PDF generates a Transaction Statement report.
Check your filters before exporting so the output contains the intended records.
On mobile, request a transaction CSV in Worthic AI with the account and date range, or use the web workbench export controls.
AI Review and account health
The AI Review panel can highlight pending confirmations, uncategorized transactions, duplicate exclusions, and account-health work.
Where available, AI-assisted reconciliation can review the evidence and return a summary, findings, recommended actions, and open questions. Check these against the source records before making changes.
Account-health indicators distinguish review items and reconciliation warnings from processing or syncing activity.
On Overview, open the review item under A moment of your attention. For account health, tap the indicator on the selected account in Money.
Sync Health
Sync Health identifies unresolved connection, import, or routing issues.
A healthy connection does not mean every transaction has been reviewed. It also does not guarantee that a recent bank authorization has already been supplied as a posted transaction.
For an existing connection that needs attention, use Repair rather than adding it again. Matching incoming records to existing transactions helps preserve previous edits, confirmations, and splits.
On mobile, open the workspace dropdown → Account settings → Sync health.